One place for invoices, receipts and expenses.

Organise expenses. Check evidence. Prepare records for your accountant.

Organise invoices, receipts and expenses. Review extracted fields and evidence warnings, check potential supplier cost differences, and export clear records for your accountant. No bank connection is required.

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HTTPS and workspace access controls Email security checks Privacy controls No card required
Savings

Professional bill negotiation

On Personal Pro and SME Workspace, review eligible supplier bills and confirm authority and fee terms before submitting a request. Savings are not guaranteed.

Negotiation review
  • Check contract and renewal dates
  • Record your current rate
  • Confirm authority to negotiate
Workspace

Business invoice controls

Keep invoices, extracted details and review status together. Check the figures and export clear records for your accountant.

Sample expenses GBP
Software API£320.00
Office Rent£1,200.00
Travel£85.40
Clear records Invoice and vendor activity stay organized and easy to review.
Security first Workspace access controls and secure sign-in.

One place for your everyday records

Keep personal, project, property and business records organised in clear workspaces.

Built for hybrid finances

Move from scattered receipts and spreadsheets to records you can review, share and export when tax time comes.

A workspace for every purpose Use separate workspaces for personal expenses, a project, a property or a business.
Fast expense capture Log expenses, upload receipts or forward invoices on every plan, within monthly expense and OCR allowances.
Review before you file Check extracted fields, fix details and mark records reviewed.
Export with confidence Download CSV or JSON records and share a workspace with an accountant on Personal Pro.

Simple plans for everyday expense tracking

Start with one workspace, then grow into receipt intake, tax categories and shared business records.

Start free

Free

Free

A clear place to start organising expenses.
  • 1 workspace
  • 5 expenses and 5 OCR pages per month
  • Basic categories
  • CSV and JSON export
Create free account
For everyday records

Personal Pro

2 pounds and 99 pence per month

£29/year. More room for personal, project and business records.
  • Unlimited workspaces and expenses
  • Receipt and invoice upload or forwarding · 30 OCR pages/month
  • Tax categories
  • Accountant sharing
Start Personal Pro
Business

SME Workspace

7 pounds and 99 pence per month

£79/year. Shared records, VAT tracking and priority support for growing teams.
  • Dedicated B2B workspace
  • Unlimited expenses and workspaces
  • Team member access
  • VAT tracking and business categories
  • Priority support
  • 100 OCR pages each month · extra pages £0.09 each
Start SME Workspace
Yearly savings Personal Pro £29/year · SME Workspace £79/year. OCR included: Free 5, Personal Pro 30 and SME Workspace 100 pages/month. Extra pages £0.09 each.

Questions about expense workspaces and tax records

How SubAudit helps anyone organise invoices, receipts and expenses for everyday tracking, accounting and tax time.

What is an expense workspace?

An expense workspace keeps related invoices, receipts and expenses together. Anyone can use one for personal records, a project, a property or a business. Each workspace has its own expenses, categories and documents, so you can review and export the right records for everyday tracking, accounting or tax time.

How do invoices and receipts get into SubAudit?

Upload them, or forward them by email. Each workspace has its own private forwarding address, so a document lands in the right workspace without you sorting it first. Every plan includes OCR pages (Free 5, Personal Pro 30 and SME Workspace 100 per month). Extraction depends on document quality and processing availability; check the suggested supplier, date, total and tax fields. You check the extracted details and correct anything that needs it, instead of retyping the invoice by hand.

Can I keep personal, project and business expenses separate?

Yes. Use separate workspaces for personal expenses, projects, properties or businesses. Each has its own records, categories and totals. You can switch between workspaces in one account and export the records you need without mixing them together.

What makes an expense record “tax-ready”?

A record prepared for accountant review brings together: date, supplier, amount, tax or VAT, a category, and the receipt or invoice stored alongside it. In SubAudit you review the extracted fields, fix anything wrong, and mark the expense as reviewed. Export the workspace as CSV or JSON for your accountant. Review status does not certify tax compliance, determine VAT reclaimability or submit a return to HMRC.

Can I share my records with an accountant?

Yes. Personal Pro and SME Workspace plans let you share a workspace with your accountant so they can review the records directly, instead of you emailing a spreadsheet and a folder of PDFs back and forth. SME Workspaces add team member access and VAT tracking on top.

Not sure whether this fits how you work? Try the demo or create a free workspace.